Meeting Timeline: Scheduling Applications on IRB Meeting Agendas
The IRB Office processes over 2000 submissions (new applications, progress reports, amendments, etc.) per year. Most delays in processing are the result of a lack of complete information that makes it difficult to fully review the application, resulting in extra work for peer reviewers, IRB staff, and research teams.
To ensure that the process can move along as quickly as possible, the PI should review the application in its entirety before submission to ensure that it is complete and ready for review. Once submitted, an IRB Analyst from the IRB Office will work with the PI to address any outstanding questions before assigning it to a faculty IRB member for review. The IRB member/reviewer may also contact the PI to resolve issues. Delays in PI response during this process will result in slower processing.
Upon submission, new applications are pre-reviewed by an Analyst for completeness before being put on a meeting agenda. For an application to be complete, it means that all relevant study documents are provided and major questions or concerns from the Analyst or IRB member have been answered. The IRB office is committed to moving applications through the process in as efficient a manner as possible, while adhering to high standards of human subjects protection. In general, submissions that contain the information necessary for review will be put on an agenda based on the following schedule:
IRB X meetings: Tuesday afternoons (minimal risk study). Submission of a new application by Thursday afternoon by 3 p.m. will generally result in review on the second Tuesday after submission (e.g., 12 days later).
IRB FC meetings: Wednesday mornings (greater than minimal risk protocol review). Submission of a new application by 3 p.m. on Thursdays will generally result in review on the second Wednesday following submission (e.g. 13 days later).
NOTE: THIS SCHEDULE HAS BEEN MODIFIED DURING THE COVID TELEWORK PERIOD. MEETINGS WILL STILL OCCUR WEEKLY.
The link to the Federal Wide Assurance information for the Johns Hopkins Bloomberg School of Public Health is here. Search for “Bloomberg” to obtain the current FWA information.
The IRB operates under two Boards, IRB X and IRB FC. For Board members, please consult the following links.