The most common source of problems in an applicant’s application process involves the Academic History section of the SOPHAS application. Once the entry process is completed, applicants view this portion of the application as complete. However, how the information is entered has a large impact on processing the application.

Any college courses taken in the United States or English-Speaking Canada must be entered in SOPHAS’s Academic History and match the corresponding official transcripts. If there are discrepancies, SOPHAS will not be able to verify the application. Here are some tips to avoid any problems when entering your transcript information:

  1. Even if a transfer credit appears on another transcript, it is important to list it separately in the academic history and send a transcript from the school that issued the credit.
  2. Dual enrollment classes in high school are often forgotten in the academic history. These must also be listed and require an official transcript from the issuing credit institution.
  3. When entering the course information, be sure to pay careful attention to course codes, titles and credits, as well as transcript documentation of credits issued for AP and IB test scores . It is helpful to have a copy of your transcript in front of you while completing this section.
  4. Give yourself plenty of time to enter your transcript information to prevent mistakes.

SOPHAS offers Professional Transcript Entry to assist students in this process. However, if you wish to use this service, make sure you have enough time prior to the deadline for the service to complete. Professional Transcript Entry cannot begin until all transcripts have been received by SOPHAS, and once they do, the service can take at least 10 business days. Applicants must then verify and approve the entered courses. Only after this approval will the application enter the queue for verification, which can take six weeks.

As always, if you have any questions, don’t hesitate to contact Admissions Services via e-mail or phone at 410-955-3543.