Below are guidelines to follow when sending an email via the School's Listserv. Please note the different guidelines for Student-l, Activities-l and Sph-chat. For complete details and the School's official policy, please visit School Policy for Listserv Email Messages. Information students must know
Includes: - Business office, student affairs, career center, other school information on courses, garage closings, etc.
- Messages from the Dean or notices that must go to all persons at the school
- Occasional messages about things like SPARC or other notices thought to be of broad interest and important for all students to hear
Does not include: - Student group events or Student Assembly events other than the prominent schoolwide events (welcome party, gala, tonic, etc). This means no happy hour messages over student-l, the power of procrastination shouldn’t have been a student-l message, the SWEET seminar series, etc. All of these are activities-l items.
- Any event that is already on the public affairs calendar. This includes all grand rounds, the seminar on Pakistan response, etc.
Of note: Information students want to know
Includes:
- Student assembly events that are smaller than our gigantic schoolwide events
- All student group events, seminars, notices, etc.
- Grand rounds notices, seminar notices, and other items that are already on the public affairs calendar but that someone feels like advertising again for a specific reason
- Events from other campuses that are sent to us from those campuses with the intention of inviting JHSPH students
Does not include: - Items for sale, rent, etc.
- Students organizing study groups, etc.
Of note: - Nothing should ever be cross-posted on both activities-l and student-l. There’s no need to double post. 100% of students get student-l, so if it’s important enough for that list then you’ve just reached everyone. You’re only going to annoy them by sending it to activities-l as well.
- We should not have the same event being posted every day for a week. Once a week plus the day before or day of as a reminder is plenty.
Who can send messages on Activities-l:- Authorized JHSPH student groups, sending emails from their studentgroup@jhsph.edu email account;
- Student groups in the process of forming at JHSPH who have expressed this interested to Student Assembly and been granted permission to advertise events on activities-l by emailing sapelect@jhsph.edu;
- Authorized student groups at other Hopkins institutions, who email proof of authorized status to sapelect@jhsph.edu; and
- People authorized by Student Affairs, who have been granted permission by Steve Bazetta emailing sapelect@jhsph.edu.
Types of messages that can be sent on Activities-l: - Events and activities that all JHSPH students are invited to.
- Events and activities hosted by an authorized student group at JHU.
How to send messages to Activities-l - Send your message *exactly* as you want it to appear to activities-l@jhsph.edu.
- Do not include attachments or any wording you do not want to be sent with the posted message (including in the subject line).
- Please keep information within the email and attached to the email as concise as possible. Information included in the email should be pertinent to the event/activity.
- A maximum two emails per event per person may be sent; normally one email a week before the event and a second email a day or two before, however due to “listserv fatigue” please do not send more than one email per week about an event.
- Do not send to both activities-l and student-l.
Everything else. |