Before you begin this form, please note the following:

• This form is only for events on campus (Wolfe St. building or Hampton House).
  
• Complete the form carefully and thoroughly to avoid delays in your
  event approval.
  
• Start the process early--at least three weeks ahead of your event.
  
• Approval of events is based upon the information provided on this form. If you make significant changes to the event (e.g. change of topic or date/time), you must get approval for the changes.
  
• Once your form is complete, click the "Submit" button at the bottom of the form.  Your request will be submitted to tchance@jhsph.edu. Support Services and a room scheduler will be notified once the event is reviewed.  Students will be contacted by the Special Events Team (SET) to attend a SET Meeting. Thank you.
  

• If you are having a book signing and/or book sale, you must receive approval from Student Affairs, tchance@jhsph.edu.

• When a student or student group wishes to invite a high profile visitor or public official to participate in an event, Ricky Fine, Director of Government Relations in the office of External Affairs of the Bloomberg School of Public Health should be contacted at least four weeks prior to event. Please email Ms. Fine at rfine@jhsph.edu . This will permit the School to make appropriate arrangements.  The student group should provide a summary of the event, including topic, proposed participants, date, time and location.  The student group should also draft a letter of invitation for review by the Office of External Affairs.   On most occasions the invitation will be sent under the Dean’s signature.   All communications must indicate the student group is an independent organization and does not speak for or represent the Bloomberg School of Public Health or The Johns Hopkins University.

STUDENT EVENT APPROVAL FORM

Contact Information Today's Date Name of Contact Person Phone Number E-mail Names(s) of Sponsoring Group(s) Event Information Name of Event Day of Event SundayMondayTuesdayWednesdayThursdayFridaySaturday Date of Event Start Time End Time Location Requested Expected Attendance Purpose Will there be a speaker? Yes No Speaker Name & Affiliation Confirmed Yes No Speaker Name & Affiliation Confirmed Yes No Speaker Name & Affiliation Confirmed Yes No General Information Will there be attendees with special needs? Yes No If yes, explain Will there be a WOW presentation? Yes No Housekeeping Information Does the room need set-up? Yes No Will there be food or drinks? Yes No Security Information Will there be alcohol? Yes No Will non-ID holders attend? Yes No AV Services Information Audio-Visual equipment needed LCD Projector Laptop Overhead Projector Podium Microphone Audio or Video recorder Other (explain below) Other Audio-Visual