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About Us

Current Openings at IVAC

 

Full-Time Positions:

Administrative Coordinator

Support programmatic and administrative activities for two projects focused on translating evidence and developing the public sector investment case for scaling up access to rotavirus vaccines. Provide administrative and logistical support to two sister projects, RAVIN (flexible, up to 50%) and the ROTA Council (flexible, up to 30%), as well as support logistics, scheduling and program-related communications for the Principal Investigator of the two projects, and as needed for project leadership (flexible, up to 40%). Responsibilities will vary from month to month.

The Rotavirus Accelerated Vaccine Introduction Network (RAVIN) is a partnership between the International Vaccine Access Center (IVAC) at the Johns Hopkins Bloomberg School of Public Health (lead institution), JSI Research & Training Institute, Inc. (JSI), and the U.S. Centers for Disease Control and Prevention (CDC). This project is funded by the Bill & Melinda Gates Foundation, RAVIN identifies gaps in capacity and resources of countries and their long-standing partners, tailoring advocacy and technical support to ongoing efforts for timely and equitable rotavirus vaccine introduction. We are focused in regions of the world where there is considerable opportunity to build momentum in vaccine introduction. Introducing rotavirus vaccine allows countries to prevent severe rotavirus-related diarrhea morbidity and hospitalizations, and contributes to global reductions in diarrhea mortality.

ROTA Council (ROTA), a 2.5 year, $2.5-Million grant awarded to the International Vaccine Access Center (IVAC), funded by the Bill & Melinda Gates Foundation and GlaxoSmithKline (GSK), engages 23 leading technical experts in 11 countries to advocate for global rotavirus vaccine introduction and scale-up and ensure scientific consensus around key issues related to rotavirus vaccines, targeted advocacy in Gavi-eligible and middle-income countries.

Coordinate internal project meetings. Manage meeting schedules, calendar invitations for all recurring and ad-hoc meetings. Draft, facilitate revisions, and disseminate agendas in coordination with project staff and leadership. Participate in meetings. Maintain, organize, and disseminate appropriate records of meetings and project activities. Assist meeting convener to create team member accountability to follow through on action items. Prep project leadership and ROTA Council Chair to lead meetings. Maintain onboarding documents for new ROTA Council members. Coordinate and manage external events and meetings. Coordinate logistics (e.g. meeting venue, reservations, payment arrangements). Coordinate travel logistics for external partner attendees (e.g. draft and issue formal invitation letters; support visa logistics; coordinate travel logistics such as hotel, travel, per diem, and other arrangements). Support the event strategy for both projects, including tracking key events/meetings, researching and identifying new opportunities for ROTA Council participation and RAVIN regional capacity-building efforts, and maintaining internal knowledge and prioritization of upcoming events. Draft, revise, and disseminate agendas, and other meeting materials as needed. Work with IVAC colleagues or as needed with consulting agencies to plan logistics for domestic and international meetings and conferences for up to 50 people (invite participants, coordinate travel arrangements & reimbursements including visas, prepare materials dossier, agendas and other meeting documents); develop and disseminate meeting outcomes. Support project briefings with in-country decision makers, including coordinating logistics for in-country briefings with decision-makers and technical experts. Coordinate partner communication. Serve as a liaison to coordinate communications between ROTA Council and RAVIN. Support ROTA Council Members, core partners and Support Team.

  1. Manage ROTA Council and RAVIN email communications on behalf of P.I. and project Leadership. .
  2. Maintain official accounts for each project (e.g. gmail account, dropbox, shared calendars, etc.)
  3. Maintain internal catalogue of materials developed by each project Contribute to development of bimonthly Progress Updates including compiling research summaries and reviewing media tracking reports, in coordination with ROTA Council leadership.
Support Principal Investigator (PI) and other leadership and staff; draft, revise and facilitate distribution of PI communications to internal and external stakeholders. Screen email of PI and flag important communications to the attention of the PI and project Leadership. Serve as a liaison to coordinate activities between ROTA Council and RAVIN. Facilitate drafting, revising and disseminating of product- and project-related communications to external stakeholders on behalf of project leadership.

Other activities for the PI to include:
  • submit invoices
  • schedule appointments (domestic and international)
  • draft letters
  • mail, print and review schedule
  • create Powerpoint presentations
  • proof and submit peer reviewed articles
  • draft, proof, and submit letters of recommendation
  • organize and manage travel –(contact travel agents, flights, hotels, rental cars, create and manage travel folders)
  • update CV and Biosketch
  • manage reimbursements
  • maintain confidential/personal documents
  • manage all accounts and passwords
  • schedule other activities and meetings as pertain to the PI’s discharge of other academic leadership positions and responsibilities
Other activities for project leadership to include:
  • submit invoices and manage project-related travel and activity reimbursements
  • schedule high-level appointments if needed
  • support creation and revision of project slide decks
  • support revisions of project related publications
  • perform other duties as required.

Qualifications
High School Diploma or GED. Three years related experience. Additional education can be substituted for experience. Demonstrated excellence in managing projects and activities and organizing events. Attention to detail and ability to be self-motivated and disciplined. Ability to communicate at a high level of professionalism with individuals from diverse geographic and cultural backgrounds. Strong writing and verbal communication skills. Ability to communicate well with partners and to respond promptly to requests. Ability to work on multiple projects successfully under tight deadlines. Fluency with Microsoft Office software applications including PowerPoint, Word, and Excel. Deep familiarity with Apple products. Willingness to learn new programs, e.g. the JHU SAP system for reimbursements.

Interested candidates, apply here.

Advocacy and Communications Specialist

Support the Global Coalition against Child Pneumonia (GCACP) project (“Stop Pneumonia”) and help implement the International Vaccine Access Center (IVAC) communications strategy.

IVAC is a Center based at Johns Hopkins Bloomberg School of Public Health Department of International Health located in Baltimore, Maryland. IVAC was established in 2009 with a mission to accelerate global access to lifesaving vaccines by overcoming many of the obstacles that often delay vaccine usage and distribution. IVAC, also, serves as a source of vaccine policy information and analysis and will develop and use evidence-based information to advocate for improved global health policies and their implementation.

IVAC was one of the founding members of the GCAP, which was established in 2009 to raise awareness about pneumonia, the world’s leading killer of children, and to advocate for global action to protect against, effectively treat, and help prevent this deadly disease. Comprised of over 120 non-governmental organizations, civil society organizations, academic institutions, government agencies, and foundations, the Coalition provides leadership for World Pneumonia Day (WPD), marked every year on November 12th, as well as, year-round events and activities to promote awareness of childhood pneumonia and diarrhea, particularly focusing on low- and middle-income countries.

Under the direction of the project lead, serve as an organizer to recruit and retain members of GCAP. Support implementation of IVAC’s communications strategy, including website updates, managing social media, newsletters and other communication outreach. Produce original content and solicit content from IVAC team and coalition members for the IVAC website and the Stop Pneumonia website. Provide project coordination on major initiatives, track project deliverables, and produce grant reports to funders and key stakeholders. Communicate content and implement activities in accordance with IVAC’s advocacy and communications strategy, and participate as a member of the Policy, Advocacy & Communications (PAC) team.

GCACP advocacy activities:

Support Communication with Coalition members.
Regularly communicate with coalition members and key partners to monitor coalition activities, social media strategy, website requests, and/or other issues in a timely manner. Draft monthly and annual grant reports for project funder and complete revisions based on input and edits from other IVAC team members. Research and write key content for the Coalition’s monthly newsletter. Manage the editorial calendar, as well as, production and dissemination using Constant Contact. Participate in conference calls or in-person meetings with coalition members about advocacy strategy, planning, and information-gathering; create agendas and maintain minutes of all meetings. Identify and support opportunities for IVAC and Coalition members to participate in external advocacy events. Work with the team to create and execute an annual, virtual event based on input from the Coalition. Manage logistics for event planning and implementation. Schedule, write the agenda for, and lead internal communications and editorial meetings with team members. Document and disseminate meeting minutes and action items. Maintain project Dropbox organization and work planning materials.

World Pneumonia Day (WPD) Website:
Write content for the website blog, newsletter, and external media pieces as needed. Content includes in-country success stories, partner advocacy project features, and event coverage. Manage editorial process for blogs and other content contributed by coalition members. Conduct interviews and ghost-write articles for thought leaders and experts. Develop key messages, social media posts, factsheets, and other materials to support the Coalition’s pneumonia and diarrhea advocacy activities, year-round and for World Pneumonia Day. Develop and maintain a library of social media toolkits, digital assets, and advocacy resources. Develop and maintain a library of social media toolkits, digital assets, and advocacy resources produced by Coalition members. Work with partners and/or design firms to produce infographics that support pneumonia and diarrhea advocacy activities. Document all partner activities in the master activity tracker for World Pneumonia Day. Post relevant content on the website and update as needed. Develop and maintain guidelines for content management on the WPD website and for social media channels. Manage communications with the web designer. Contribute to content strategy, information architecture, and finding high-quality images to accompany content. Manage graphics and imagery for the website, including researching, ordering, and maintaining a library of photographs for pneumonia and diarrhea advocacy. Liaise with student groups at Johns Hopkins School of Public Health to organize on-campus WPD events.

Social Media:
Manage the Coalition’s social media strategy and oversee channels on Facebook and Twitter, including content curation, posting, graphics, and analytics. Curate content by monitoring a variety of global health newsletters, partner websites, and pneumonia and diarrhea related news. Produce graphics and cards to accompany content and optimize posts. Create strategy and content for an annual social media campaign for World Pneumonia Day. Communicate strategy and components of campaign to partners. Develop a job description for a social media and communications assistant/student and disseminate to various outlets. Conduct interviews and hire a student to serve in the role. Delegate tasks on a weekly basis and provide guidance and feedback. Supervise student during the duration of the internship.

Annual Pneumonia and Diarrhea Progress Report:
Identify editorial topics and contribute content for the report. Schedule and conduct interviews with public health experts. Interpret complex topics into clear and concise articles, Q&As, and/or other types of content. Assist in developing dissemination strategy and implementation.

IVAC Website Specialist:

Support IVAC communication activities:
Evaluate existing IVAC website and coordinate full redesign, including liaising with web designers as necessary. Manage website content strategy and implementation to ensure it remains updated and functioning. Conduct editorial review on IVAC materials including opinion editorials and other media content, advocacy materials, and website content. Assist with development of new materials which could include newsletters, new website content, blog posts, social media content and written materials. Develop and implement a social media strategy for IVAC. Create social media content for IVAC channels. Liaise with partners to ensure cross-promotion on partner social media.

Perform other duties as required.

Interested candidates,apply here.

Qualifications:
Bachelor’s Degree in public health, international development, communications, public relations or marketing. Two years related experience. Advanced degree may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Understanding of digital media and experience with web and social media platforms. Demonstrated excellence in organizing events, attention to detail, and ability to be self-motivated and disciplined. Strong writing and verbal communication. Ability to communicate well with partners and to respond promptly to requests. Ability to manage multiple projects successfully under tight deadlines. Fluency with Microsoft Office software applications including PowerPoint, Word, Excel. Familiarity with Adobe Creative Suite/Creative Cloud including InDesign, Illustrator, WordPress, and Photoshop.

**JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**

Preferred Qualifications

Science background and knowledge and understanding of pneumonia and diarrheal diseases and vaccines. Background and/or education in communications, particularly digital media. Global health experience. Advocacy experience.

Student Positions:

Social Media & Communications Assistant

About IVAC: The mission of the International Vaccine Access Center (IVAC) at the Johns Hopkins Bloomberg School of Public Health is to accelerate equitable and sustainable access to life-saving vaccines through the generation, synthesis, and use of evidence to inform decision making and action. IVAC’s work focuses on disease epidemiology, vaccine economics and supply, monitoring and evaluation of vaccine introduction and center programs, and advocacy and communications activities to increase the profile of and global action on vaccine-preventable disease.

IVAC is seeking a graduate student to work with the Policy, Advocacy & Communications (PAC) team on a pneumonia advocacy project. The purpose of the project is to increase public education and awareness of pneumonia issues through a digital media campaign, and engage member organizations of the Global Coalition Against Child Pneumonia through robust outreach efforts year-round. A large part of the project is spearheading World Pneumonia Day and coordinating efforts with member organizations in the US, UK, and Canada.

Responsibilities of the positions may include one or more of the following:

  • Manage social media channels for Stop Pneumonia, including Facebook and Twitter
  • Assist in content development for Stop Pneumonia website and social media channels
  • Populate the website by using the content management system WordPress
  • Gather and edit photographs and graphics to accompany social media and website content
  • Monitor social media analytics and draft reports
  • Monitor global pneumonia news to share on social media channels
  • Assist in development and execution of virtual events and campaigns, including World Pneumonia Day
  • Participate in biweekly strategy calls
     

Skills required:

  • Interest in public health, vaccines, major global infectious diseases, international development, advocacy, communications, writing/editing
  • Strong interest in social media and leveraging platforms for global health advocacy
  • Ability to think creatively and strategically about how best to communicate to diverse audiences
  • Experience with or interest in learning WordPress
  • Demonstrated ability to write in a clear and concise fashion
  • Time management
  • Organization skills and keen attention to detail
  • Self-motivated and able to work well independently

Students are expected to work 10-15 hours per week. Some work can be done from home or off- campus. The position is available in late August / early September.

Interested students should fill out the Student Opportunities form.

 

Communications Assistant

Purpose of Job:  This position would support two centers within the Department of International Health. Both centers are looking for a highly motivated individual to support communications functions.

About the Johns Hopkins Center for American Indian Health: The Johns Hopkins Center for American Indian Health supports tribal communities to lead in designing public health programs to raise the health status, self-sufficiency, and health leadership of Native people around the world. We are an independent center within the Johns Hopkins Bloomberg School of Public Health with satellite offices on reservations of the White Mountain and San Carlos Apache, Navajo Nation, and Santo Domingo Pueblo, where our American Indian workforce serves on their tribal lands. With 35 years of collaboration with southwestern tribes, our programming now reaches more than 50 tribal nations in over 25 states. These partnerships have achieved landmark public health breakthroughs credited with saving the lives of over 60 million children around the world.

Description of Job: Our Center seeks a highly motivated individual to support communications functions including email newsletter, social media, website management, and presentations. Reporting to the Director of Communications at the Center for American Indian Health, this individual would be responsible for communicating about the center’s programs, training courses, and milestones to diverse audiences including tribal communities, foundations, research partners, and scholars.

About the ROTA Council: The Rotavirus Organization of Technical Allies (ROTA) Council is managed out of the Policy, Advocacy, and Communications group of the International Vaccine Access Center. ROTA Council members communicate evidence to policy makers and other key decision makers about the burden of rotavirus disease and the impact of vaccines. Part of this work relies on effective communications to partners and others who influence decision makers—including through e-newsletters, social media, and through the newly-relaunched website rotacouncil.org.

Job Qualifications: 

  • Ability to think creatively and strategically about how best to communicate to diverse audiences
  • Ability to summarize and distill large amounts of information to identify key messages
  • Ability to summarize information into concise and compelling stories
  • Demonstrated ability to write in a clear and organized fashion
  • Experience managing professional social media accounts (e.g. Facebook pages, Twitter handles) including ability to build engaged community and produce widely shared content
  • Extremely detail oriented and proficient with self-editing, producing copy requiring minimal top editing
  • Advanced PowerPoint skills – preferred but not required
  • Proficient with visual design – preferred but not required
  • Ability to use Adobe InDesign and Illustrator or online software such as Canva.com/ befunky.com– preferred but not required
  • Self-motivated and able to work well independently and collaboratively

Description of Duties:

  • Contribute to the production of high-impact original content including website content, newsletters, and marketing materials such as brochures, fact sheets and presentations.
  • Produce Center for American Indian Health bimonthly e-newsletter: Write newsletter based on established template, and ensure multiple levels of proofreading with excellent end result
  • Contribute to development of ROTA Council bimonthly Progress Updates including compiling research summaries, reviewing media tracking reports
  • Write and edit website copy: Write news pieces, help ensure website pages are up-to-date
  • Develop social media strategy; plan and schedule social media updates
  • Monitor news media coverage of American Indian health issues to share relevant updates with our community via social media and highlight opportunities for news outreach
  • Share news produced through ROTA Council with global health community through e-newsletter and social media
  • Tracks events and conferences to support communications planning
  • Report on monthly website & newsletter analytics to team  

Applicant Instructions:  To apply for this position, send an email inquiry to rweeks@jhu.edu and state your interest in the position and your qualifications. Please include writing and or graphic design samples other than academic writing samples (e.g., blogs, news stories, e-newsletters produced, brochures, professional Facebook page links, photography, etc.) If your resume is up-to-date, you may want to attach it. 

Students are expected to work 10-15 hours per week.

 

Student Opportunities: Interested students who would like to learn more about potential future opportunities should complete the Student Opportunities Form.