J.B. Grant Society Officer Positions
President: The President is responsible for overseeing the programs of the Society, for liaising with school officials, for convening officer meetings, and (when possible) for introducing speakers at Society events. The President should have strong organizational skills, be comfortable with public speaking, and be willing to put in a significant amount of time throughout the year to keep the society running smoothly. Responsibilities: Oversee all team events; serve as a liaison to the MPH office and other student groups as well as the face of JBG; champion team members, address mitigation issues, and ensure events run smoothly; and act as the bottom line when all else fails.
Vice Presidents: The Vice Presidents report directly to the President. In 2010, each Vice President was assigned responsibility for leading one of three teams made up of the Society's officers: Event Planning; Field Trips and Alumni / Career Activities; and World Pneumonia Day / Child Health Week.
Treasurer: The Treasurer is responsible for the Society's budget. We have a sizable budget each year, but it goes quick. The treasurer is responsible for reimbursements, for paying bills from events and field trips, and for providing regular updates to the other officers about the Society's finances.
Secretary: The Secretary keeps a record of all activities of the organization; records and distributes minutes of each meeting of the organization; prepares organization's calendar of events; may plan and coordinate official/unofficial society meetings/parties as and when required; and may assists the other teams as and when required.
Events Coordinators: The Events Coordinators are the primary officers responsible for organizing the Society's events. These positions are time consuming, but rewarding. The Event Coordinators will invite speakers, provide logistical support to the speakers, work with school administrators to reserve event locations and support services, and be responsible for advertising events. The Event Coordinator positions require very organized people who are willing to commit a significant amount of time to the Society. Past coordinators have described their esponsibilities as follows: Plan and coordinate events for the student body, sometimes alone, sometimes with other organizations/groups; publicize events with flyers, emails; keep track of event finances; keep a summary of the benefits and difficulties as well as contacts of each event for record keeping; and support events coordinated by other JBG teams as well as fellow event coordinators.
Global Health Day Officer: The Global Health Day Officer is responsible for serving as liaison between the Center for Global Health, the J.B. Grant Society, and the MPH Class to help to coordinate Global Health Day. Global Health Day is a university-wide event, which focuses on the international experiences of Hopkins students in the Spring of each year.
Field Trip Coordinators: The Field Trip Coordinators are responsible for all scheduling, organizing, and budgeting for all Society field trips. Historically, the Society has conducted professional development field trips to Washington, DC and New York City.
World Pneumonia Day / Child Health Week Coordinators: First, the WPD / CHW Coordinators plan and coordinate World Pneumonia Day events in November. Based on past years, possible activities could include guest speakers, fundraiser soccer tournaments, happy hours, or other innovative ideas to spread awareness of Pneumonia. Second, the Coordinators plan and coordinate Child Health Week, a week full of events to promote the health of children. In 2010-2011, the coordinators helped to facilitate International Health Career Days at Dunbar High School.
Career / Alumni Liaisons: The Career / Alumni Liaisons facilitate and coordinate career events with the Alumni Relations, the Career Services, the Professional Development Office, and the MPH Office to provide better services and enhance relationships among students, alumni, and campus-wide professional development agencies. In 2010-2011, the liaisons publicized career-related activities and events through the weekly MPH Career Alert e-newsletter to fellow MPH students via the MPH listerv and/or other publicity venues. Also, the liaisons have historically supported the Field Trip Coordinators in the organization of career-related field trips and alumni happy hours through existing alumni and organization contacts and professional networks.
Public Affairs Liaison: The webmaster / public affairs role may include the following responsibilities: support the vice presidents and event coordinators to promote their events creatively via appropriate channels such as email, social media, the university calendar, flyers, e-posters, etc.; ensure JBG event advertisements and other announcements meet any Student Assembly and /or JHSPH guidelines, for both content and process; inform other JBG officers about any deadlines, processes, and guidelines for event promotions; work with any co-sponsoring groups to coordinate event advertising; coordinate with the JHSPH Office of Public Affairs, when necessary; forward/respond to inquiries sent to firstname.lastname@example.org, when necessary; maintain the JBG public website: www.jhsph.edu/jbgrant; and maintain the JBG team site on the student portal at my.jhsph.edu.