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Promoting A Special Event

There are a variety of communications tools available to promote special events at the Johns Hopkins Bloomberg School of Public Health.

STUDENT GROUPS
Student organizations should work through Student Affairs to promote their events. Certain procedures are necessary to effectively plan a successful student event at the Bloomberg School of Public Health. Guidelines have been put in place to assure that all variables are considered and that required approvals are received.

DEPARTMENTS, CENTERS AND INSTITUTES
The Office of Communications and Public Affairs is happy to help you promote your event. A few options include:

  • List your special event on the University and School of Public Health’s Calendar of Events.
    • See below for information on inclusion in the Weekly Announcements.
    • When entering your event title, do not use an acronym for your department or group.
    • Under “Category/Subcategory,” check “Select Multiple” and then select “School of Public Health” in addition to any other event appropriate categories. Doing so will ensure that your event is listed on the JHSPH webpage.
  • Select offices have the ability to send an email via the School’s faculty and staff listserv.
  • Work with Public Affairs to alert the external news media. If you believe a topic or speaker will generate media interest or will involve dignitaries, contact Public Affairs at least one month in advance (Tim Parsons at 410-955-7619 or tmparson@jhsph.edu).
  • The Weekly Announcements is an email distributed to L-faculty, L-staff and L-students every Monday before noon. Here are some guidelines for having your event included in the Weekly Announcements.
    • Your event must be posted on the JHU Calendar of Events
    • When posting your event to the Calendar, be certain to select "School of Public Health" in Category/Subcategory. If you do not select "School of Public Health," the event will not make it into the Weekly Announcements.
    • Weekly Announcements will not include departmental weekly seminar series events, research seminars,  thesis defenses, or other presentations by doctoral candidates.
    • Your event must have a title.
    • Deadline: Your event must appear on the Calendar by the end of day of the Wednesday before the mail goes out. (Note: the event must appear on the Calendar by Wednesday, which means that it must have been approved by Wednesday. Please consider the deadline to be Tuesday, so that the Homewood Calendar people have time to approve the event.)
    • Do not use acronyms for your department. For example, do not enter "MMI." Instead, enter "W. Harry Feinstone Department of Molecular Microbiology and Immunology." Sorry.
    • Please be certain that you are including all important information. If you neglect to include data such as contact information or time or date, the OCPA will not invest time in tracking down the information, and your event will be posted with details missing.

We also work with the School’s special events team (SET) to promote events, symposiums, workshops and other related activities held at the School.

Note:

  • The Wall of Wonder is not a venue for event promotion. The intent of the Wall is to present public-health-themed moving art. It is intended to be a series of silent, non-distracting images that can be viewed in a nonlinear fashion.
  • If you elected officials, dignitaries or other high-profile individuals will visit the School, contact our Office of Government Relations at 410-955-5194.
  • All reporters and camera crews must be escorted by a Public Affairs representative while they are on campus.
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