The top 8 things to know:
• Only recognized student groups in good standing may apply for or spend Student Assembly Event funds. To be in good standing, officer Treasurers and Presidents must check e-mail, respond to the Assembly VP for Student Groups and the Treasurer promptly, and follow funding guidelines.
• Funds are only available for events that are open to and primarily for all JHSPH students.
• START EARLY if you plan to apply for funds for your event. If you are within 3 weeks of your event, you're probably too late to start the process.
• Once granted funds, make sure to submit all forms and paperwork promptly - failure to do so could reduce the amount of funds you are able to receive in the future (have at least 1 person keeping track of and double-checking all of your paperwork).
• Make sure at all times that you never spend more than you have in your account or more than you were approved for through Assembly funding - if you overspend, your group will lose funding in the future and could even have its official status revoked.
• To efficiently review your funding applications and get you funded, the Assembly uses a line-item approach to funding. This means you will have to submit an itemized budget ($xx.xx for food, $xx.xx for decorations, etc). Keeping your line item requests under the Assembly guidelines will increase your likelihood of getting funding.
• The Student Assembly will never grant funds for an event that has already occurred. Do NOT spend money you don't have and then expect reimbursement from SA funds. You will be stuck with the bill.
• If ever in doubt about anything, read the bylaws. If you still can't find the answer, then ask the VP Student Groups or the Treasurer.