Student Assembly holds elections three times per year. Below you will find the positions available each election and descriptions of these positions. Spring Elections (April), ballot includes: Summer elections (August), ballot includes: Fall elections (September), ballot includes: 10 departmental representatives on the Assembly are selected by the departments beginning in April of each year. |
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| The President-Elect position is the second highest position on the Student Assembly Executive Board. This person works very closely with the President during the year in order to prepare to take on Presidential duties in the following year. The President-Elect serves as an ex officio member of all 10 standing committees of the Student Assembly and acts as a liaison between those committees and the executive board. The President-Elect also serves as office manager for the Assembly’s 3 offices, documents student assembly meetings, and serves as chair for the Deans for Students Network. Students must expect to be on campus for a minimum of 2 (but preferably 3 years) to be eligible for this position, and previous experience on the Student Assembly is strongly encouraged for anyone considering running. The President-Elect becomes President of the Student Assembly following convocation upon approval of the Student Assembly general board. Activities that the President-Elect would carry out include: - Attending Deans for Students Network meeting (scheduled as needed during the year)
- Attending all student assembly general & executive meetings (once per month each at minimum) and recording minutes for all
- Attending all Town Hall meetings (once per term) and recording minutes
- Regularly attending meetings of the standing committees of the student assembly
- Maintaining the assembly offices and re-stocking supplies
- Assuming the duties of the president as needed during the year (with increasing responsibilities towards the end of the year)
- Leading new initiatives as deemed necessary by the student assembly
- Supporting Assembly members and committees in all activities
- Serving as a source of information for students, student groups and assembly members
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| The V.P. For Communications position is a dynamic one, and requires someone able to stay on top of many different things at the same time. The VP Comm chairs the Communications Committee – which handles all forms of communication for the Assembly (including the website, listservs, and newsletter) and works with the IT groups on campus to ensure that the Hopkins communication infrastructure is student-friendly. The person who holds the VP Communications position ends up practically at the center of everything – as they work with the administration, the IT people on campus, student groups (with their webpages, mailing lists, and advertisements), staff from multiple offices on campus, and of course the Student Assembly members. This position offers plenty of opportunity for creativity, but also involves staying on top of routine tasks as well. The ability to task-manage and delegate responsibilities is a must.
Some activities that the VP Communications would carry out include: - Managing the SA website (with plenty of creative leeway to redesign it or add features as desired);
- Working with the information technology groups on campus to improve the technology infrastructure for students;
- Proposing and implementing creative new solutions for communication for students (such as weblogs, wiki-technology based sites, or etc.);
- Reviewing and approving messages sent to the activities-l listserv for students;
- Managing the Communications committee and holding committee meetings at least 1x/month;
- Overseeing the selection of an Editor for the Biased Observer newsletter and assisting with the production of the newsletter;
- Maintaining records for the Student Assembly and serving as an information resource to Assembly members and other students;
- Assisting student groups with their websites and event advertisements;
- Participation in Student Assembly general meetings and Executive board meetings (each 1x/month).
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| The VP for Social and Cultural Affairs is the creative genius behind all of the huge school-wide social/cultural events held by the Student Assembly. Organizing events for hundreds of people takes a lot of time, and for that reason the position is shared (one is elected in the spring and the other in September). Traditional events that the VPs plan include the Thursday Tri-School Happy Hours, Welcome Party, Halloween Party, Winter Gala, Spring Tonic, and End of Year Party. There is plenty of freedom to create new events on top of these, depending on the motivation and creativity of the people holding these positions. VPs for Social and Cultural Affairs co-Chair the Social & Cultural Committee, so the ability to communicate well with others and to share responsibilities is crucial. This position is always pretty busy, with the most work occurring in 3rd & 4th terms.
Activities that the VP for Social and Cultural Affairs would carry out include: - Identifying venues for the off-campus events and negotiating with caterers and vendors;
- Designing decoration schemes for events and purchasing supplies for decorations;
- Creating and distributing advertisements for events;
- Organizing ticket sales;
- Managing the line-item budget allocated for each event by the Assembly;
- Recruiting additional students to help with events as needed, and overseeing tasks that are delegated out to committee members;
- Informing students, faculty, staff, and administration about the calendar of major events;
- Managing the Social & Cultural committee and holding committee meetings at least 1x/month;
- Participating in all general Student Assembly meetings and all Executive board meetings (each 1x/month).
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| The Vice-President for Community Affairs chairs the community affairs committee and sits on the executive board of the Student Assembly. The VP Community Affairs is responsible for organizing and facilitating events that complement activities initiated by SOURCE and other student groups with a community focus. This person will serve as a liaison between the School and relevant parties and sit on appropriate school-wide and community committees. The VP Community Affairs also updates the School community on a minimum of a quarterly basis about issues related to community affairs. Due to the complexity of the issues related to Hopkins and the East Baltimore community, it is strongly recommended that only students who have lived in Baltimore and have experience working on community issues in Baltimore run for this position. Activities that the Vice President for Community Affairs would carry out include: - Planning and organizing collaborative community-focused events (such as Baltimore Week)
- Attending all student assembly general and executive board meetings (once per month each at minimum)
- Managing the Community Affairs committee and holding meetings at least once per month
- Recruiting additional students to help with activities as needed and overseeing tasks that are delegated out to committee members
- Attend relevant school-wide and community committee meetings
- Prepare and distribute a quarterly report including timely and relevant updates on community activities and issues
- Work with student groups and SOURCE on activities and events that promote understanding of and interaction with the East Baltimore community
- Work with relevant parties on setting both short and long term goals for improving the relationship between Hopkins and East Baltimore
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| The Powers and Duties of the Vice President for Student Groups shall be to:
(i) serve as a liaison between registered student groups and the School;
(ii) chair the Student Groups Committee;
(iii) serve on the Appropriations Sub-Committee of the Finance and Appropriations Committee;
(iv) keep a record of student group contacts;
(v) involve the student groups in the School’s new student orientations;
(vi) promote student group activities; and
(vii) be a source of information for student groups. This is an executive position and requires the student to also attend monthly SA Executive meetings. Some experience recommended. |
| The Powers and Duties of the Vice- President for Honors and Awards shall be to:
(i) chair the Awards Committee;
(ii) be responsible for managing all aspects of the Student Conference Fund;
(iii) be responsible for the annual auction and other fundraising activities for the Student Conference Fund;
(iv) organize an ad hoc committee open to all members of the Association for the annual student, faculty, and staff awards.
This is an executive position and requires the student to also attend monthly SA Executive meetings. Some experience recommended. |
| The Powers and Duties of the Vice- President for Quality of Life shall be to:
(i) chair the Quality of Life Committee;
(ii) organize periodic Town Hall meetings;
(iii) organize Annual Quality of Life Survey;
(iv) serve on the School's Deans for Students Network;
(v) solicit regular feedback from students regarding quality of life issues and communicate response and resolution of these issues to students;
(vi) respond to student questions, concerns, and suggestions as appropriate This is an executive position and requires the student to also attend monthly SA Executive meetings. Some experience recommended. |
| Members at Large (MAL) are fully active, voting members on the Student Assembly. In addition to serving on the standing committees of the Student Assembly, they act as a point of contact for students, staff, or faculty who have questions or comments for the Assembly. MAL’s have the freedom to choose which committees and projects they would like to work on within the Assembly, or they can introduce ideas or projects of their own.
Students who hold these positions are required to serve on at least 2 committees of the Assembly, but beyond that may choose their own level of time commitment. Several committees of the Student Assembly may be chaired by a Member-at-Large, including the Awards committee, the Academic Affairs committee, and the Quality of Life committee. MALs may also hold the newly established Alumni Association liaison position (and work on organizing networking or social events with the Alumni Association– among other things), or the APHA Student Assembly liaison position (and work on collaborations with other schools of public health nationwide).
Members-at-Large attend general Student Assembly meetings and regular meetings of each standing committee that they are a member of (each 1x/month). Otherwise, there is no general set of activities for MALs, as their experiences and time commitments are as diverse as they wish to make them. |
The Elections Committee serves to promote the representation and participation of students in the Student Assembly. The Committee is responsible for promoting student’s involvement in Student Assembly through the nomination and election of its members and for assuring that fall and spring elections are conducted fairly and in a timely fashion. Chair: MPH Officer Members: See the list of committee members To help out on the elections committee, e-mail saelect@jhsph.edu , |
