Communications Committee

Activities-L listserv guidelines

Who can send messages on Activities-l:

• Registered JHSPH student groups, sending emails from their studentgroup@jhsph.edu email account;
• Student groups in the process of forming at JHSPH who have expressed this interest to Student Assembly by emailing sapelect@jhsph.edu and have been granted temporary permission to advertise events on activities-l;
  
• Authorized student groups at other Hopkins institutions, who email proof of authorized status to sapelect@jhsph.edu; and
  
• People authorized by Student Affairs, who have been granted permission by emailing Steve Bazetta at sbazzett@jhsph.edu.

Types of messages that can be sent on Activities-l:

• Events and activities that all JHSPH students are invited to.
• Events and activities hosted by an authorized student group at JHSPH or JHU.
  
• Events hosted by Student Affairs, Student Assembly or recognized entities of the JHSPH.

How to send messages to Activities-l:

• Send your message exactly as you want it to appear to activities-l@jhsph.edu.
• Do not include attachments or any wording you do not want to be sent with the posted message (including in the subject line).
  
• Keep information concise and pertinent to the event/activity.
  
• A maximum of two emails per event may be sent. We suggest sending one email a week before the event and a second email a day or two before the event. Please do not send more than one email per week about an event.
  
• Do not send to both activities-l and student-l listservs. All students get student-l messages so there is no need to advertise on both listservs.

What happens next: Emails will be reviewed and approved for distribution to the listserv within 1 business day.

FAQ about activities-l:

Question: "Help! I've accidentally unsubsribed myself from activities-l. How do I get back on the list?"

JHSPH public computer desktop backgrounds

JHSPH-related advertisements may be placed on the desktop backgrounds of Lab Computers and Kiosk for major student events only. The event must be:

a. Sponsored by a Registered Student Group or Student Assembly.
b. Expecting or involving at least 50 people.

Image submission instructions

E-mail your image to sacomm@jhsph.edu 3 weeks in advance of the date the image needs to be displayed

• Include the dates you hope your image will be displayed
• Include image in the following format: Bitmap (.bmp) file format; 1280x1024 (landscape), minimum 72 dpi, less than 4MB in size
• The file you submit must be carefully proofread and thoroughly checked for proper formatting. If there are any typos, mistakes, words not visible due to poor formatting, etc., the image will be returned to you for editing prior to approval. Your posting will not be edited for typos, grammar or image clarity by Student Assembly or IS Support prior to posting.

Contact: sacomm@jhsph.edu

Due Date: 3 weeks before you want the background to be displayed

Student Group Websites

To set up a website for your student group, email sacomm@jhsph.edu.

Student groups are responsible for editing and updating their own websites. At a minimum, websites should include:

• The student group's Statement of Purpose or Mission Statement
• The group's static e-mail address contact information

Refer to the Site Executive user manual for instructions on how to edit your student group website.

Contact: sacomm@jhsph.edu

Student Group E-mail Accounts

To set up a student group email account, or grant student group members access to an existing email account, email sacomm@jhsph.edu. In your e-mail, include the names and JHSPH email addresses of the individuals who need access to the student group e-mail account.

Contact: sacomm@jhsph.edu

Wall of Wonder 

• This is currently handled on a case-by-case basis by the Office of External Affairs.
• Please read the guidelines: http://www.jhsph.edu/communications/policies/wall_of_wonder.html

Contact: To submit a presentation for consideration or for questions on the Wall of Wonder, please contact Stacey DiLorenzo, stdilore@jhsph.edu, 410-955-6878. Please note that requests to use the Wall of Wonder must be made at least four (4) weeks in advance.

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