To facilitate the dissemination of information to JHSPH students by maintaining and improving the SA website, moderating the activities-l listserv, and providing IT support for SA committees and student groups.
| We need students with new ideas for how to get information to the people who need it when they need it. Join our committee and help us bring new resources to JHSPH (or to improve the resources we already have!)
E-mail us to find out how, or drop by a meeting. | (click to find current members)
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| Find information on: | Activities-L list-serv
- guidelines
- how to resubscribe to activities-l
Flyer policies
E-posters (links to info on the my.jhsph.edu portal)
JHSPH public computer desktop backgrounds
Starting a list-serv (links to info on the my.jhsph.edu portal)
Student group websites
Student group e-mail accounts
Creating a student group team site [.pdf]
Wall of wonder |
Send your message *exactly* as you want it to appear to activities-l@jhsph.edu. Do not include attachments or any wording you do not want to be sent with the posted message (including in the subject line). Please keep information within the email and attached to the email as concise as possible. Information included in the email should be pertinent to the event/activity. All messages must be approved and should be sent by authorized persons on campus. Contact sacomm@jhsph.edu with any questions. Normally groups send one email a week before the event and a second email a day or two before, however due to “listserv fatigue” please do not send more than one email per week about an event. Please do not send to both activities-l and student-l (this really creates listserv fatigue and people stop reading listserv emails).
sacomm@jhsph.edu (for any questions) - otherwise just send the message to activities-l@jhsph.edu
Generally there is at most one business day before email is approved and sent out. Sometimes the turn-around time is as short as an hour. Question: "Help! I've accidentally unsubsribed myself from activities-l. How do I get back on the list?" Answer: Login to the my.jhsph.edu portal. The portal website contains information about many of the listservs at JHSPH and has a functionality that allows you to add yourself to many of these listservs. From the homepage of the portal, you can click on 'offices' in the lefthand side menu bar. Then click on 'information systems' and then 'listserv'. The rest of the process should be self explanatory. Please contact us at sacomm@jhsph.edu if you have any questions.
Flyers may be posted without permission in the following locations If you have received Student Assembly funding for a portion of your event, you may post a flyer on the SA bulletin board (1st floor outside of the Student Lounge). Flyers may also be posted on the 'general' bulletin boards found throughout both buildings. These are usually easily identifiable by the "for sale" or "for rent" or other such advertisements posted on them. Please respect the other postings already there and please don't tape your flier to the elevator walls. Please only one poster per elevator/bulletin board. The plastic holders outside of the elevators are reserved for advertisements approved by the Office of Public Affairs. To post your event in these holders, as well as on the Public Affairs bulletin board inside the Wolfe St. Entrance, take your flier to Room W1600 to have it approved.
You may not put your posters up on departmental bulletin boards without permission, or in places not designed for publicity (eg. The walls of the Daily Grind, departmental bulletin boards, classroom doors, etc.)
sastdgrp@jhsph.edu or assembly@jhsph.edu At least 3 days before the event
Students may use Lab Computers and Kiosk backgrounds only for major student events. Event must be: a. Sponsored by a Registered Student Group or Student Assembly.
b. Expecting or involving at least 50 people.
Backgrounds cannot be used for classes of any sort.
Image submission instructions
What happens next The SA VP Communications will inform you of whether your image is approved. The approval process is for content ONLY. The file you submit must be carefully proofread and thoroughly checked for proper formatting. We recommend you print off the document to proof and ensure all words are visible and aligned properly. If there are any typos, mistakes, words not visible due to poor formatting, etc., the image will not be approved. Once an image is approved, the SA VP for Communications submits a Help Desk call at https://help.jhsph.edu/helpdesk/ two weeks in advance of the date it needs to be posted to Information Systems (IS). When submitting the image, the SA VP for Communications will: IS will then post the image on the backgrounds of lab computers and kiosks during the stated dates.
sacomm@jhsph.edu 3 weeks before you want the background to be displayed
Student group websites should be reasonably updated and include, at a minimum:
For questions about how to edit your student group website, please feel free to e-mail us. You can also check out the user's manual for Site Executive, the software we use to create these webpages. The process might seem a little complicated at first, but we are happy to work with you to help you build and maintain your website!
sacomm@jhsph.edu
If you need to update the members of your student group who can access your existing student group e-mail account, set up a student group e-mail account for a new student group, or reset the password for your existing student group e-mail account
please contact the SA Communications Committee. In your e-mail, include a list of the jhsph e-mail addresses of the individuals that you would like to have access to your student group e-mail account. sacomm@jhsph.edu
This is currently handled on a case-by-case basis by the Dean of Student Affairs, Mike Ward(mward@jhsph.edu). He may be approached directly or through Student Assembly (you will likely have a better case should you go through SA). If you are interested in running a show, create the presentation in Microsoft Powerpoint and send it via email to assembly@jhsph.edu indicating the content, purpose, and duration and dates of screening
assembly@jhsph.edu or mward@jhsph.edu 10 days before you want your presentation to go up | 
