The Student Conference Fund was established by the Student Assembly in 2006 in order to promote educational and professional opportunities for JHSPH students by supporting students to attend professional conferences related to the field of public health.
| We're looking for students to
help spread the word about
this new fund and to help with selection and notifications of award recipients. E-mail the Assembly to get involved. Email us for more info. |
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Many thanks to the staff, students, and faculty who both donated to and purchased from the Student Assembly Auction
for making this fund possible. For the 2007-2008 academic year, we raised over $10,000 For the 2006-2007 academic year, we raised over $10,000 Also a special thanks to Dean Klag and the JHSPH Administration for generously donating again for the 2007-2008 year. Through the student, faculty, and staff contributions, we have over $10,000 available for each of the 2006-2007 and the 2007-2008 academic year. |
The Student Conference Fund covers registration fees for conferences related to the applicant's interests and to the field of public health, with the followoing stipulations: - Only discounted early-registration fees will be covered if the conference offers that option and the end of the early-registration period falls after the notice of award recipients (approximately two weeks after the Student Conference Fund application deadline)
- Only discounted student-rate registration fees will be covered if the conference offers that option and the student is eligible
- Up to a maximum of $500 will be covered
Students may submit only one application per funding cycle and may apply for one conference only. Applicants who receive an award will be reimbursed for registration fees only for the conference that was applied for and only upon submittal of an original receipt. The fund will not pay for travel, housing, food, printing fees, or any other expenses related to conferences or a student's research. Only registration fees are covered by this fund. Any student enrolled at JHSPH in either a masters or doctoral degree program and who has an assigned academic advisor in the School of Public Health (or with a joint appointment in the School of Public Health) is eligible for this fund. International students, part-time students and distance students are all eligible given they meet the enrollment criteria stated. Funding for Post-docs is not currently available. Students may only receive one award per 12 month period. Applicants who apply for an award and are not selected may re-apply for the same or a different conference during the next funding cycle given that the eligibility criteria are still met. Only students who do not already receive registration fee support from their departments, training grants, fellowships, or other means of support should apply for this fund. A notification letter will be sent to those chosen to receive awards, and will be cc'd to the recipients department and academic advisor. Eligible students may apply to receive registration fees for any conference as long as: - The conference is related to the field of public health and conducive to the advancement of public health
- The conference occurs while the student is enrolled at JHSPH or within 6 months of the student's graduation date*
- The conference occurs within 12 months after the application deadline of the fund award. Conferences that occured prior to the application deadline will not be considered.
- The topic of the conference is related to the students' research or career interests
Conferences that are not traditionally thought of as being 'public health' conferences (such as ones that may focus on medicine, lab-based sciences, social sciences, political sciences, etc) are still eligible as long as the applicant can adequately explain how the conference topic is related to public health and to the applicant's research or career goals. Applications for fees for conferences that are deemed to be unrelated to public health or not conducive to the advancement of the field of public health by either the student volunteers of the Student Conference Fund ad-hoc committee or the faculty advisor who oversees award selection will not be funded. * Students who defend or complete their studies during the academic year may consider convocation to be their 'graduation date'. However, students must still be enrolled at the time of award selection to be eligible. How Does the Selection Process work? All applications are screened for eligibility, and then awardees are selected RANDOMLY in a lottery fashion. Screening Process All complete applications will be checked to verify: - Student enrollment
- Conference date, registration fees, and focus
Representatives of the Student Assembly will verify enrollment status with the Office of Records and Registration. If you have opted to restrict portions of your record, be sure to answer 'yes' to the application question granting the Assembly permission to access your enrollment status. Any applicant whose enrollment status cannot be verified will not be considered for an award. Lottery selection Those applications that are deemed to be eligible for the fund will be numbered and submitted to a committee consisting of student volunteers and one faculty advisor. Random selection will be performed to select those applications that will receive funding (using a list of randomly generated numbers). *Up to half of the funding will be reserved for students who have never before attended a professional conference or who have submitted an abstract or been chosen to present at the conference. There are 2 funding cycles per year, in April and in October. See the top of this page for this year's deadlines. Students who receive an award must submit an original receipt showing payment of conference fees within 60 days of the end of the conference for which the award applies. Receipts may be mailed to Johns Hopkins Bloomberg School of Public Health
Office of Student Affairs
615 N. Wolfe Street, Suite E1002
Baltimore, MD 21205-2179
ATTN: Steve Bazzetta, Director of Operations Receipts may also be dropped off to the Student Affairs office (Suite E1002 in the Wolfe Street building) in person. Recipients who fail to submit an original receipt within 60 days of the end of the conference forfeit their award, and the funds are placed back into the pool to be distributed during the next funding cycle. Receipts may be submitted before the conference occurs, and reimbursements will be processed upon submission. Reimbursements will be made up to the amount of the award or the amount shown on the receipt, whichever is less. Reimbursements are made via check, and may take up to 30 days to process. The Student Conference Fund is supported by funds raised through the Student Assembly's annual auction. The number of awards granted per year will depend on the amount of funds raised in the auction and the dollar amount of registration fees granted. Awards Committee
Email: VP for Honors & Awards saawards@jhsph.edu Committee Members
All are welcome to help out - email us to find out how! | 
